City of Virginia
Minutes of Regular Meeting
Monday November 14, 2016
7:30 pm

Mayor Steve Sudbrink opened the regular meeting at 7:30 pm.  Roll was called Devlin, Anderson, Bowman, Behrends and Cox answered present.  Clark was absent.  First up was a motion by Alderman Anderson to approve the meeting’s agenda and seconded by Alderman Bowman, motion carried unanimously.  The minutes of the October meetings were presented.  Alderman Cox made a motion that the meeting minutes be approved as submitted and Alderman Anderson seconded.  Motion carried unanimously.  The monthly treasurer’s report was in the council’s monthly packet, Treasurer Barrett said we are half way through the fiscal year, Revenue is running at about 60% and expenses are running at about 50.74%.  There was an extension filed on the TIF report.  the video game revenue for the month of October was $2,610.22, the year to date total is $14,683.95  and the sales tax figures the month of October and $10,000 from the General Fund to the Police Fund.  Motion was made by Alderman Cox and seconded by Alderman Anderson to approve the transfers.  Motion carried unanimously.  Monthly bills were presented. Alderman Anderson made a motion Alderman Bowman seconded that the bills be paid as presented.  Motion carried unanimously.

Guests: Don Reynolds inquired about utility rates due to solicitors at his residence; someone was going around town soliciting information on energy rate.  Those inquiring were escorted out of town by the Chief of Police.

Public Works (McClure): Finished fall clean-up 11 dumpsters were used, cleaned up properties and streets, 286 radio reads have been installed.  Christmas lights will be put up within the next week.  Abandoned 8″ water line that was replaced by the new service hook up.

Police Chief (Boris): 198 Calls for service; 2 traffic citations; 1 criminal arrest

Fire Chief (Reynolds): 1 Combine fire; 1 farm rescue and 1 vehicle accident

Board Reports

Zoning (Merriman): No report

Park (Cox): No meeting Feb 15th next meeting at City Hall 7pm

Library (Clark): Met October 18th, closed the 25th and 26th of November and the next meeting will be November 15th.

Economic Development (Anderson): Information presented to board and will update; Budget $4,985 out of $5,000.  Mauer Fund is at $3,000, Next meeting will be January 25th at 3pm.

Cemetery (Behrends): Met November 8th, Grant Werner completed his Eagle Scout project cleaning 97 Civil War grave markers.

Attorney’s Report: The extension on the TIF report runs until December 22nd.

Aldermanic Reports

Cox:  Thanked Randy on fence around vacant property (Bob Young Residence), wanted to let the Chief of police know the car looks good, Moreland and Devitt new location looks great.  Inquired about subdivision and was told that it didn’t pass 1st time through but the group was encouraged to reapply.

Behrends: Barb Morris has a water drainage issue wondered if there was a way to clean out drain more often gets filled with apples and leaves and won’t drain.

Clark: No report

Bowman: No report

Anderson: Inquired on if city had mowed Scholes Property on Front Street, they did and he wanted to say it looked nice.  Had some complaints about sidewalk by old Virginia Inn.  Wanted to inquire about new radar gun for Chief since the one they had was older.  the Chief has purchased new radar gun and computer mount for car.

Devlin: No report

Clerks’s Report: Petitions are available for the upcoming April election and can be picked up in her office on east side of square.

Mayor’s Comments: Interviews will be held November 22nd at 5:30 pm to replace Marcy who has given her notice.

Unfinished business: None.

New Business: First up was the IMCRT renewal, it has been reviewed by the Mayor and Randy with agent. Motion was made by cox to accept the renewal and seconded by Behrends.  Motion carried unanimously.  Next was the tax levy ordinance 1st reading a motion was made by Alderman Behrends and seconded by alderman Bowman to accept the 1st reading.  Motion carried unanimously.  CRWD new purchase contract was up next on the agenda.  A motion was made by Alderman Behrends to waive two reading rule and seconded by Alderman Bowman.  Motion carried unanimously.  The CRWD contract was presented and Alderman Cox made a motion to approve and it was seconded by Alderman Anderson.  Motion carried unanimously.

The mayor asked for any public comments at this time.

With nothing further to discuss at this time a motion was made by Alderman Cox to adjourn at 7:59 pm and seconded by Alerman Anderson.  Motion carried unanimously.


Steve Sudbrink, Mayor

Anne Plunkett, City Clerk