City of Virginia

Minutes of Regular Meeting

Monday June 13th, 2016 7:30 pm

Mayor Steve Sudbrink opened the regular meeting at 7:30 p.m. Roll was called Devlin, Anderson, Bowman, Clark, Behrends and Cox answered present.Alderman Clark asked that the agenda be amended to include a first reading of a TIF ordinance. Motion was made by Alderman Behrends to amend the agenda and seconded by Alderman Anderson. Motion carried unanimously. A motion was also made to reflect that there were 3 separate meeting minutes last month 1 st Committee Of the Whole 2nd Public meeting and the Regular monthly meeting by Alderman Behrends and seconded by Alderman Bowman. Motion called unanimously. The minutes of the May meetings were presented 1 st a motion was made for the Special Committee of the Whole minutes by Alderman Clark and seconded by Alderman Behrends. Motion carried unanimously. Next the minutes of the Public hearing were reviewed and Alderman Anderson moved and Alderman Clark seconded that the minutes of the public hearing be approved with a name correction to Gladys Anderson now being Gladys Rust. Motion carried unanimously. Alderman Anderson made a motion that the Regular May meeting minutes be approved as submitted and Alderman Bowman seconded. Motion carried unanimously. The monthly treasurer’s report was given to the council, noting beginning of fiscal year.The video game revenue for the month of May was $2,327.88 and the sales tax figures the month of May were $ 8,442.96. There was transfer of funds this month $5,000 from the General Fund to the Police Fund.Motion was made by Alderman Cox and seconded by Alderman Behrends to approve the transfer. Motion carried unanimously.Monthly bills were presented. Alderman Clark made a motion and Alderman Bowman seconded that the bills be paid as presented. Motion carried unanimously.

Guests: Students of the month for Virginia Schools are as follows: Elementary- Miles Coats; Jr. High-Lindsey Brunk; High School- Cass Payne they were selected for their caring attitude.

Public Works (McClure): Bar BQ went smooth and clean up after; mowing and patching, I” service line new at the old water works for new home, Mr. McClure bid letting on 28th of June for MFT program, starting at 10am.

Police Chief (Boris): 194 Calls for service; 1 ordinance violation; 1 criminal arrest and 3 traffic citations

Fire Chief (Reynolds): 1 call for anhydrous leak; extrication call and 2 mutual aid calls one with Arenzville and one with Jacksonville.

Board Reports

Zoning report

Park: (Cox): No meeting last month, pool opened on Memorial Day. Next meeting is Wednesday the 15th at city hall 7p.m.

Library (Clark):Met the 17th of May, there was some trouble with treasurer’s report but issue has been solved. First summer reading had 36 kids attending. Beginning on the 14th starts one of 4 days of reading at the Log Cabin, they will meet the 21 st of June for their next meeting.

Economic Development (Anderson):no report

Cemetery (Behrends):no report

Attorney’s Report:no report

Aldermanic Reports

Cox: Cemetery looked nice for Memorial Day and City police car looks nice

Behrends: Inquired about tree stumps and when they will finish removing the rest of the stumps. As soon as the machine is back up and running he will be back to finish those stumps.

Clark: Remind everyone there is an open burning ban after 4 p.m.

Bowman:No report

Anderson:Had a lot of calls regarding the error of due date on water bills

Devlin:Alderman Devlin inquired if people overpaid the bill would they be reimbursed and he was informed it would be credited on next month’s billing.

Clerk’s Report: No report

Mayor’s Comments: Mayor Sudbrink liked the new paint job on the police car. He also wanted to let Treasurer Barrett know that he, Mr. Barrett, would take the place of Kevin Velten on the TIF committee per city code.

Unfinished Business: 2nd reading of the Water meter fee was first under the unfinished business. Alderman Clark made a motion to accept the ordinance with a sunset date of Sept. 1 st, 2021. Alderman Behrends seconded the motion. The vote passed 4-2 with Alderman Cox and Alderman Anderson voting no. Next up was Ordinance to borrow money for the meters from Petefish Skiles & Co Bank. A motion was made by Alderman Clark and seconded by Alderman Bowman. Motion carried unanimously.

New Business:First under new business is resolution to authorize new treasurer to sign checks. Motion was made by Alderman Behrends and seconded by Alderman Clark to authorize Mr. Chris Barrett to sign checks. Motion carried unanimously. Next up was the approval of the 911 contract for the year 2017. There is a 5% increase from last year on contract, and it is paid quarterly. Motion was made by Alderman Anderson to approve contract and seconded by Alderman Behrends. Motion carried unanimously. Last added to the agenda was the 1 st reading Of the TIF ordinance for the Depot Restaurant. A motion was made by Alderman Clark to accept the ordinance giving $8860.00 to help replace the roof on the Depot. Alderman Behrends seconded. Motion carried unanimously.

With nothing further to discuss at this time a motion was made by Alderman Clark to adjourn at 7:50 pm and seconded by Alderman Bow an. Motion carried unanimously.

Steve Sudbrink, Mayor

Anne Plunkett, City Clerk