City of Virginia
Minutes of Regular Meeting
Monday February 08 2016 7:30 pm
Mayor Steve Sudbrink opened the regular meeting at 7:30 p.m. Roll was called Devlin, Anderson, Bowman, Clark, Behrends and Cox answered present. The minutes of the January meeting were presented. Alderman Cox moved and Alderman Clark seconded that the minutes be approved as written. Motion carried unanimously. The monthly treasurer’s report was in the packet to the council Jeannette is making headway on the payroll figures on the new program, next month should be correct. Treasurer Velten said that nothing is out of the ordinary on budget at this time. The video game revenue for the month of January was $ 2,525.36 with year to date total $19,412.08 and the sales tax figures the month of January were $9,797.93 with a year to date total of $83,937.51. There were 2 transfers of funds this month $5,000 from the General Fund to the Police Fund and from the General Fund to Police Fund. Motion was made by Alderman Cox and seconded by Alderman Behrends to approve these transfers. Motion carried unanimously. Monthly bills were presented. Alderman Clark made a motion and Alderman Behrends seconded that the bills be paid as presented. Motion carried unanimously.
Guests: Matt Werner was present to bring the Council up to date on the school. There will be a public hearing on the 17th of February at 7pm in the school media center. The school has a positive balance from building project and they can use the money, over $800,000, for projects. They would like to discuss with the public what they should do with funds. The next board meeting will be moved to the 22nd of February. Virginia Students of the month of January were Cole Wyzard- Elementary; Kevin Fritche- Jr. High and Mason Young- High School and were recognized for fairness.
Public Works (McClure): No report
Police Chief (Boris):231 calls for service- 8 traffic citations; 3 criminal arrests.
Fire Chief (Reynolds): 1 house fire and one rescue call
Zoning (Merriman): No report
Park: (Cox): No meeting last month next meeting will be February 17th at city hall. Mr. Cox did mention that Mr. O’Daniell from the Virginia School is working with park on a leadership program for students to give back to the community.
Library (Clark): No meeting last month will meet next Tuesday the 16th of February
Economic Development (Anderson): Looking at the 11th for the ribbon cutting for the new Casey’s store on Rte. 125. The Grand opening will be the 19th and the 20th per Leigh Morris. Budget remains untouched.
Cemetery (Behrends): Meeting tomorrow night the 9th of February
Attorney’s Report: No report
Cox: Checking on status of when stumps will be removed in town that have been cut down.
Behrends: No repott
Clark: No report
Bowman: No report
Anderson had some concerns about Young house on Illini St., and what is going to be done with the property.
Devlin: No report
Clerk’s Report: No report
Mayor’s Comments: The Mayor asked for reports from Alderman Anderson regarding animal control. Mayor met with Mr. O’Daniell on community programs.
Unfinished Business: Fowl Ordinance was up for the second reading this month. A motion was made by Alderman Cox and seconded by Alderman Clark. Motion carried unanimously.
New Business: First under new business was the bulk water rate annual review-The water and sewer committee reviewed and recommended that the rate be raised $.05 per 1000 gallon to other entities. The council was polled and they all were in favor of the $.05 increase per 1000 gallon. There will be a meeting held on the 25th of February to explain to other entities. The city received cash rent bids for the 12 acres they own. This is a two year contract and was given to Wes Snow with his bid of $150 per acre.
With nothing Further to discuss at this time a motion was made by Alderman Behrends and seconded by Alderman Anderson to adjourn into executive session at 8:00pm. Motion carried unanimously.
Meeting was called back to order at 8:08 pm. Roll call was taken and Devlin, Anderson, Bowman, Clark, Behrends and Cox all answered present.
Discussed next 011 new business was the sale of city owned property out by the new water plant. An offer was made by the Jess Family Trust, who own the old water works property next to new plant, to purchase 4.5 acres. The city agreed to sell 4.5 acres for $3,900 per acre. Motion was made by Alderman
Clark to accept this offer and seconded by Alderman Devlin. Motion carried unanimously.
8:09 with nothing further to discuss motion was made by Alderman Cox and seconded by Alderman Clark to adjourn. Motion carried unanimously.
Steve Sudbrink, Mayor
Anne Plunkett, City Clerk