City of Virginia
Minutes of Regular Meeting
Monday May 9th, 2016 7:30 pm
Mayor Steve Sudbrink opened the regular meeting at 7:30 p.m. Roll was called Devlin, Anderson, Bowman, Clark, Behrends and Cox answered present. The minutes of the April meeting were presented. Alderman Clark moved and Alderman Behrends seconded that the minutes be approved as written. Motion carried unanimously. The monthly treasurer’s report was in the packet to the council, noting end of fiscal year. Water department was over budget due to revenue being down. The video game revenue for the month of April was $2,478.19 with year to date total $26,009.33 and the sales tax figures the month of April were $8,322.30 with a year to date total of $112,327.57. There were 3 transfers of funds this month $6,000 from the General Fund to the Police Fund, $7,000 from General Fund to Police Fund and $7,500.00 from General Fund to Police Fund. Motion was made by Alderman Cox and seconded by Alderman Behrends to approve these transfers. Motion carried unanimously. Monthly bills were presented. Alderman Clark made a motion and Alderman Anderson seconded that the bills be paid as presented. Motion carried unanimously.
Guests: Virginia Students of the month Elementary: Lily Carson; Jr. High: Samantha Winningham and High School: Blaine McClenning, recognized for being trustworthy. Janet Bell announced that there would be a Memorial Day service at the Walnut Ridge Cemetery at 10 a.m on Memorial Day; if it rains it will be at the church across for the cemetery. Gladys Anderson, Quinten Lucassen, Tom Wallis and John & Carole Tego were all in attendance against the water rate surcharge for meters. Tom Wallis also had a complaint about some holes that have formed on his property, thinks could be city storm drain and would like for Randy to come down and snake the drain to see where it is coming from.
Public Works (McClure): Patching roads, mowing and picking up limbs and branches. There was a 10″ water leak at waterworks on a line that wasn’t identified. Those affected were notified that there was a boil order and when it was lifted. The City also found a sink hole behind old dime store in town about 10′ deep.
Police Chief (Boris): 146 calls to service 2 criminal arrests 4 traffic violations and had 2 investigations one of which amount to forgery, check fraud, credit card fraud, bank card fraud and deceptive practice which lead to two felony arrests.
Fire Chief (Reynolds): responded to 2 vehicle accidents, one country grass fire and last month forgot to report a ruptured gas line they responded to in West end.
Zoning (Merriman): No report
Park: (Cox): Met the 20th of April at city hall. The board is going to raise the pool party rates by $20.00 this year. Daily rate to get into the pool is $3.00. The Joyce Marr family made a donation of $500 to the park to be spent at the pool only; the board is looking into this and will get family approval. 5 lights on small diamond and 8 lights on large diamond need replaced and should come out of the Andrew Sweatman fund. This summer there are 60 games to be played at the diamonds, which is a record for Mr. John Gebhardt. Opening day the Mayor threw out the first pitch.
Library (Clark): Met the 19th of April received per capita grant for $1,200 and looking to partnership with Friends of the Rexroat Prairie to do crafts and readings out at the log cabins. Next meeting is the 17th of May.
Economic Development (Anderson): Met April 27th the Mauer fund checking account is at $394.46, the economic development budget remains at $3,503.65 and the Mauer preservation budget is at $2,190.59. No pending applications
Cemetery (Behrends): Meeting May 10th 2016 at 7pm at City Hall
Attorney’s Report:No report
Cox: Mr. Cox said that cemetery looked good, and inquired about if there will be a spring cleanup? No spring cleanup planned.
Behrends: Mr. Behrends said there had been some issues with 3 wheelers and 4 wheelers running up and down the streets, Mr. Behrends spoke to Chief Boris who came and looked into situation. Also said he had some comments about how happy people were with the hole on Job and Beardstown Street being fixed.
Clark: Mr. Clark had been asked to look into ordinance that would allow UTV and golf carts in town. Mr. Clark is going to research other communities and see what sort of ordinances they have.
Bowman: Mr. Bowman asking about streets and oil and chipping out in Gillcrest subdivision last year it was not done.
Anderson: Mr. Anderson also had comments on the hole on Beardstown and Job St. and said people were appreciative that it was fixed.
Devlin: Had request about alley behind E. South St., Mr. Fox wants to put up a fence but wanted to see whether it was city alley or if it had been closed.
Clerk’s Report: No report
Mayor’s Comments: The Mayor announced this was Mr. Velten’s last meeting as treasurer. The mayor asked for council support to appoint Mr. Chris Barrett. He would be appointed for the rest of Mr. Velten’s term which is one year. The board was polled and all were in favor of appointing Mr. Barrett.
Unfinished Business: First up was the second reading of the Appropriations Ordinance. A motion was made by Alderman Cox and seconded by Alderman Clark to approve the appropriations ordinance. Motion carried unanimously. Next up was the City/Cemetery agreement that was tabled last month for further inquiry. A motion was made by Alderman Behrends and seconded by Alderman Clark to approve the agreement. Motion carried unanimously. Park budget 16-17 was up next and a motion was made by Alderman Anderson and seconded by Alderman Bowman to approve the park budget. Motion carried unanimously.
Motion was made by Alderman Bowman to adjourn Sine Die at 8:00 p.m. and seconded by Alderman Anderson. Motion carried unanimously.
Roll call back into open session was called at 8:05 pm Devlin, Anderson, Bowman, Clark, Behrends and Cox answered present. Luke Thomas, City Attorney swore in the new treasurer Chris Barrett.
New Business: First up under new business was the Altorfer maintenance agreement. A motion was made by Alderman Cox and seconded by Alderman Clark to approve the 3 year maintenance agreement. Motion carried unanimously. Next up on the agenda was the annexation ordinance to bring in property west Of the park into the city limits. With time restrictions on this ordinance a motion was made by Alderman Anderson and seconded by Alderman Bowman to waive the two reading rule on this ordinance.
Motion carried unanimously. A motion was then made by Alderman Clark and seconded by Alderman Anderson to approve the annexation ordinance. Motion carried unanimously. Next up on the agenda was the water meter replacement fee 1st reading. A motion was made by Alderman Devlin to approve the $5.00 water meter replacement fee on billings and seconded by Clark. Motion carried 4-2 with Anderson and Cox voting No. The next ordinance on the agenda was authorizing the city to borrow Money from the Petefish Skiles & Co bank. A motion was made by Alderman Clark to approve the first reading of this ordinance and seconded by Alderman Bowman. Motion carried unanimously. The agreement between the City and the school has been tabled until next month for clarification. Last on the agenda was the Homefield Energy contracts. A motion was made by Alderman Anderson and seconded by Alderman Cox to accept the next contract. Motion carried unanimously.
With nothing further to discuss at this time a motion was made by Alderman Cox to adjourn at 8:18 pm and seconded by Alderman Bowman. Motion carried unanimously.
Steve Sudbrink, Mayor
Anne Plunkett, City Clerk